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Chart Of Acceptable Documents

The following table describes all documents that may be presented by a new hire (employee) to complete CIS Form I-9 - Employment Eligibility Verification. Please note that the employee may choose the documents he/she wishes to present. The employer may not specify which documents it prefers or will accept. Documents presented must be originals.

(A) The following documents, so long as they appear to relate to the individual presenting the document, are acceptable to evidence both identity and employment eligibility: (B) The following documents are acceptable to establish identity only: (C) The following are acceptable documents to establish employment authorization only:
(1) U.S. Passport (unexpired or expired). (1) For individuals 16 years of age or older:
  • A Driver's License or identification card containing a photograph, issued by a state (as defined in Section 101 (a) (36) of the Act) or an outlying possession of the U.S. (as defined by Section 101 (a) (29) of the Act). If the driver's license or identification card does not contain a photograph, identifying information shall be included such as: name, height, color of eyes, and address;
  • School Identification Card with a photograph;
  • U.S. Military Card or draft record;
  • Identification card issued by Federal, State, or Local Government agencies or entities; If the identification card does not contain a photograph, identifying information shall be included such as: name, date of birth, sex, height, color of eyes, and address;
  • Military Dependent's Identification Card;
  • Native American Tribal documents;
  • U.S. Coast Guard Merchant Mariner Card; or
  • Driver's License issued by a Canadian government authority.
(1) A Social Security Card other than one which has printed on its face "not valid for employment purposes".
(2) Alien Registration Receipt Card or Permanent Resident Card, Form I-551. (2) For individuals under age 18 who are unable to produce a document listed in paragraph (b) (1)(v)(B)(1) of this section, the following documents are acceptable to establish identity only: School record or report card; Clinic doctor or hospital record; Daycare or nursery school record. (2) A Certification of Birth abroad issued by the Department of State, Form FS-545.
(3) An unexpired foreign passport that contains a temporary I-551 stamp. (3) Minors under the age of 18 who are unable to produce one of the identity documents listed in paragraph (b)(1)(v)(B)(1) or (2) of this section are exempt from producing one of the enumerated identity documents if: The minor's parent or legal guardian completes on the Form I-9 Section 1 — "Employee Information and Verification" and in the space for the minor's signature, the parent or legal guardian writes the words, "minor under age of 18"; The minor's parent or legal guardian completes on the Form I-9 the "Preparer/Translator certification." The employer or the recruiter or referrer for a fee writes in Section 2 — "Employer Review and Verification" under List B in the space after the words, "Document Identification #" the words, "minor under age of 18." (3) a Certification of Birth abroad issued by the Department of State, Form DS-1350.
(4) An unexpired Employment Authorization Document issued by the Citizenship and Immigration Service which contains a photograph, Form I-766; Form I-688, Form I-688A, or Form I-688B. (4) Individuals with handicaps, who are unable to produce one of the identity documents listed in paragraph (b)(1)(v)(B)(1) or (2) of this section, who are being placed into employment by a nonprofit organization, association or as part of a rehabilitation program, may follow the procedures for establishing identity provided in this section for minors under the age of 18, substituting where appropriate, the term "special placement" for "minor under age of 18", and permitting, in addition to a parent or legal guardian, a representative from the nonprofit organization, association or rehabilitation program placing the individual into a position of employment, to fill out and sign in the appropriate section, the Form I-9. For purposes of this section the term "individual with handicaps" means any person who has a physical or mental impairment which substantially limits one or more of such person's major life activities, has a record of such impairment, or is regarded as having such impairment. (4) An original or certified copy of a Birth Certificate issued by a State, county, or municipal authority of the U.S. bearing an official seal.
(5) In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, an unexpired foreign passport with an Arrival- Departure Record, Form I-94, bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, so long as the period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the Form I-94.   (5) Native American tribal document.
    (6) U.S. Citizen Identification Card, CIS Form I-197.
    (7) Identification card for use of resident citizen in the U.S., CIS Form I-179.
    (8) An unexpired employment authorization document issued by the Citizenship and Immigration Service.
 

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